Sample Resignation Letter as Committee Member (5 samples)

In this brief guide, we will look at a list of sample resignation letters for a committee member.

Sample Resignation Letter as Committee Member

This list seeks to provide some idea of what a sample resignation letter as a committee member might look like, and how one might want to frame the language and tone of the letter.

These letters are usually written by people who are working as volunteers in a committee, and therefore they are different from the typical resignation letters that one sends when they are working in a paid position.

Another thing to remember is that a sample resignation letter as a committee member might have the details different, obviously, and you can choose to put in what applies best to your situation.

Sample Resignation Letter as Committee Member: Sample 1

The sample resignation letter below has the person leaving their volunteer position in a Parent-teacher association due to the birth of their third child, but they also offer to help out with the transition, in case it is needed, which is something that needs to be done whether it is a volunteer position or a paid one.

“Dear Ms. Williams,

I am writing to tell you that I am resigning from my position as the events coordinator on the PTA Committee. As you know, I have recently given birth to my third child and this has caused my family to evaluate its priorities. Unfortunately, the demands of work and family mean that I no longer have the time to devote to coordinating events for the committee. I hope you understand. My last day as the events coordinator will be two weeks from now, May 15, 2014.

I apologize for any inconvenience that this may cause to you. I would be happy to devote some time over the next two weeks to transferring my responsibilities over to a replacement coordinator. If you would like to discuss this with me further, I hope you will contact me at (555)-555-5555 or [email] I look forward to hearing from you.

Serving on the PTA Committee has been a great experience and I am happy to have had the opportunity to work with so many wonderful people in planning these events for our children. Thank you for your cooperation and patience with me at this time.

Yours sincerely,

Bethany Page

Bethany T. Page

Event Coordinator

PTA Committee”

Sample Resignation Letter as Committee Member: Sample 2

The sample resignation letter shows a committee member who is resigning due to her other commitments becoming too great, which is a perfectly acceptable reason for quitting a volunteer position.

“Jeanette Smythe

123 Main Street

Anytown, CA 12345


 September 1, 2018

Joseph Short Director

The Art Foundation

123 Business Rd.

Business City, NY 54321

Dear Joseph,

It is with regret that I am writing to inform you of my decision to resign my position on the Board of The Art Foundation, effective immediately.

My other commitments have become too great for me to be able to fulfill the requirements of my position on the Board, and I feel it is best for me to make room for someone with the time and energy to devote to the job.

It has been a pleasure being a part of the Art Foundation board. I am so proud of all we have accomplished in the past five years, and I have no doubt the board will continue these successes in the future.

If I can be of any assistance during the time it will take to fill the position, please don’t hesitate to ask.

Best regards,

Jeanette Smythe (signature hard copy letter)

Jeanette Smythe”

Sample Resignation Letter as Committee Member: Sample 3

The next sample of a resignation letter as a committee member also gives the example of someone in a parent-teacher association, which is usually a very active committee and therefore requires a lot of time and effort on the part of the members, and if someone takes up a full-time job along with the committee, it can make things very stressful and hectic.

“To Jillian E. Wilson

PTA Chair

New Parkland Elementary School

New Parkland, CA 91010


Dear Ms. Wilson,

I am writing this correspondence to let you know that I will be resigning from my position as a fundraising chair for the New Parkland Elementary School PTA. I have recently accepted a full-time job outside the home and no longer can devote the time needed to take on my chair responsibilities. My last day serving the PTA will be October 3, 2014. Please consider this my formal two weeks’ committee resignation letter.

I hope this does not cause the committee a great deal of inconvenience. I will be happy to dedicate some time over the next two weeks to assist in streamlining existing projects and in helping an interim chair to get acquainted with the committee responsibilities. Please feel free to call me at (555)555-5555 if you should need to speak with me.

It has been a pleasure serving on the PTA and leading the fundraising committee. I have enjoyed working with my fellow volunteers and helping to make our school a better place. I wish you all success in the future and thank you for your understanding.


Charlene Holiday

PTA Fundraising Chair”

Sample Resignation Letter as Committee Member: Sample 4

The sample resignation letter given below is by a committee member of a local construction group, who also chooses to leave due to a job opportunity.

This is usually a valid reason for quitting, as we have seen previously, and one needs to offer its services to ensure that the transition period is smooth, which is why it should be done in advance.

“Ellen Donaldson

123 Yellow St.

Beach Town, NY 10013

May 1, 2017

Mark Belleville


Construction Group Inc.

321 Fenton Pl.

Beach Town, NY 10013

Dear Mr. Belleville,

I regret to inform you that I will be resigning as a Board Member of Construction Group Inc. I will be able to continue serving until the end of our fiscal year, or until a replacement has been found.

The reason behind my resignation is that I have been offered a job opportunity in Capital City which will require my family to relocate. I am happy with how the company has progressed thus far and I’m sure that my replacement will be able to contribute to the continued growth of the organization.

The position I’ve held on the Board for the past three years has taught me more than I could have hoped. Thank you for allowing me the opportunity to gain insight into the industry and for the guidance which has led me to become a stronger leader.

I look forward to watching the company continue to progress in the years to come.

Yours Sincerely,

Ellen Donaldson”

Sample Resignation Letter as Committee Member: Sample 5

The sample resignation letter below is meant for someone who is a committee member in the capacity of running a company board.

While this position is usually paid, sometimes it involves partners who do not have to do much and for this reason, they may decide to take a step back from being a board member.

“Rick Yorkdale

987 Cooper St.

Beverly Hills, CA 90210

September 1, 2017

Colleen Shute


Mark & Mark Financial

555 Glasgow Pl.

Beverly Hills, CA 90210

Dear Ms. Shute,

It has been an honor to work alongside you on the Mark & Mark Financial Board of Directors. You have been more than a capable leader and I have learned much about the decision-making that goes into running a successful company. However, I feel that it would be best if I resigned from my position on the Board, effective October 1, 2017.

My commitments have become increasingly time-consuming and, over the past year, it has been difficult for me to manage many aspects of my personal life. I want you to know that my departure is not directly related to any specific person on the Board, but simply due to my need to make my extremely strenuous schedule slightly less demanding.

With my remaining time on the Board, I would be happy to assist in the effort of finding a replacement and training said replacement so that they are fully prepared come the time of my resignation. Please contact me with any questions or comments in that regard.

Thank you for the opportunity and give my regards to the other members.

Best wishes,

Rick Yorkdale”

Sample Resignation Letter as Committee Member: Sample 6

The last sample resignation letter as a committee member on this list features someone who has been volunteering at a museum and has also showcased their own work there in the process.

The letter involves a notice period as well as a lot of positive and glowing praise for the people involved in the workplace, which is always a great thing to do when writing a resignation letter.

“Junot Benzema

City Glass Museum

5678 1st Ave.

Dade City, Florida 33523

July 1, 2019

Dear Mr. Benzema,

I am writing to let you know that I will be resigning from my position as a volunteer docent at City Glass Museum. My resignation is effective two weeks from this date.

I have thoroughly enjoyed my three years of volunteering with this organization. I appreciate the warm friendships with like-minded artists and the opportunity to share our passion for this art form with the public. I especially enjoyed volunteering during the annual Christmas Fair, which gave me the opportunity to showcase some of my own work.

I am sad to leave this organization, but I look forward to this new chapter in my life: pursuing a master’s degree. I will continue to follow the museum’s progress on social media and plan to attend as many events as possible. I will also be available to volunteer occasionally during school holidays and semester breaks. You can contact me at 334-768-9355 or

Thank you again for three wonderful years, and I look forward to following the museum’s progress.


Malaika Banerjee”


In this brief guide, we looked at a list of sample resignation letters for a committee member. Please feel free to send us any of your questions or comments.

Frequently Asked Questions (FAQs): Sample Resignation Letter Committee Member

How do you write a letter of resignation from a church committee?

To write a letter of resignation from a church committee, you may do the following things:

Clearly state that you are leaving, preferably with reason, and a brief explanation.
Briefly talk about your notice period and your last day.
Offer to help with the transition period and thank them for the work and help
Include some highlights of your time and sign off.

How do you resign as a committee member?

To resign as a committee member you can follow these basic rules:

Be professional and polite
Use formal language
Briefly explain the reason for your resignation 
Mention precisely your last date and notice period if applicable
Help with the transition

How do I write a letter of resignation for an organization?

To write a letter of resignation for an organization, you may do the following things:

Mention your objective clearly in an introduction.
Talk about your final date of employment.
Briefly explain the reason for your leaving (optional)
Offer to ease the transition.
Show gratitude for the opportunity and include a polite goodbye.
Include your signature and name after offering regards

Other Sample resignation & Leave letters you may like

Below is a list of other sample resignation letters we have curated.

Remember, your health comes first and if you are feeling exhausted or work is simply stressing you out then taking a break doesn’t make you weak but strong.

If you’re facing this, it may be a good idea to seek the help of a therapist or other mental health professional. You can find a therapist at BetterHelp who can help you learn how to cope and address it.


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