Sabbatical Leave Request Letter Template (5 Samples)

In this brief guide, we will look at some sabbatical leave request letter templates.

Sabbatical Leave Request Letter

A sabbatical leave request letter may be submitted when a person wants to take a longer period of time off than a leave of absence would give them and it is usually given out in cases where the purpose of the leave cannot be fulfilled by another type of leave.

A sabbatical leave may be given out to doctors or professors who are working on a doctoral degree, or in cases where the person is suffering from a long term illness that might take time to heal from.

Other cases were a sabbatical leave may be given include:

Illness: In case of a serious medical condition, one may decide to stay away from work for treatment or recovery might be required, in which case you may also need to provide the necessary documentation.

Study: A lot of places allow the staff to take time off for a higher degree or to do research, to expand their knowledge and expertise. 

Pregnancy and maternity: if the new mother or father is not able to make adequate arrangements for childcare during or towards the end of the maternity leave, they may be eligible for a sabbatical leave, depending on their position in the company.

Sabbatical Leave Request Letter Template 1

This sabbatical leave request letter template showcases the best way to ask for sabbatical leave, and it does so in a brief and concise manner, talking about the necessary things that the employer needs to be aware of, and mentioning that they need to conduct research and how they intend to take care of their work during and before they go.

“Dear (name), 

I would like to hereby formally request the opportunity to take a (6/12) month sabbatical leave, commencing 6 months from today, on (day/month/year). I have been at (your position) at (name) university for (X) years and would like to conclude my research on (full details of your project/work). I hope to be able to accomplish this life goal that I have been working towards since (date) and return to the faculty with a renewed sense of energy, sense of self-accomplishment, and indispensable research that will be available to the university via my future students and my course directions. I believe that the (research/or course) will provide the university with (benefits you wish to list). During my time off, I will be (traveling to) / (working from home) and will be available should the university need to be in touch. I have enclosed further information regarding my aims to achieve at the end of my sabbatical and am very much looking forward to taking the time off for this experience I have been working so hard to see come to fruition. 

Sincerely, 

(your name & teaching position)”

Sabbatical Leave Request Letter Template 2

Here is another sabbatical leave request letter template that does the job very efficiently, as it comes to the point without flair and talks mostly about the relevant subject, that is, the sabbatical for higher education.

“Dear [Recipient Name],

My name is [John Smith] and I have been working in the finance department for the last nine years. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, a sabbatical, in order to continue my studies and earn an MBA degree. I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I am planning to enroll in late September. The whole program takes no longer than nine months, so I should be back by May. I have already spoken to the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that you will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

Your name”

Sabbatical Leave Request Letter Template 3

This sabbatical leaves request letter template features as a reason medical problems, and it is possibly written about talking to the employer, as it does not go into too much detail, which is usually how one needs to go about this process.

“To,

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I have recently been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month. 

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever. 

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)”

Sabbatical Leave Request Letter Template 4

This sabbatical leave request letter template is another great brief letter, which gets to the point and implies that the person has had a conversation with their employer already and the letter is being written as a formality.

“Date

The Manager (Authority name),

Institute Name

Institute Address

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority, and therefore I am seeking your permission to go on a sabbatical to complete this degree.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my sabbatical leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Name,

Job Designation

Contact no”

Sabbatical Leave Request Letter Template 5

This sabbatical leave request letter template goes into some detail, but still keeps most of the unnecessary things to a minimum, making for an efficient and professional leave letter.

“Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree. 

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that you will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)”

Sabbatical Leave Request Letter Template 6

This is a simple sabbatical leave request letter template, and it does not go into any details as such, just mentions that the person wants to go on a sabbatical to take care of personal things, which is possible if they have already made the employer aware of the situation beforehand, which is something you need to do if you have a reason that does not fit into other categories like illness or education.

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. [Last Name]:

I would like to formally request a two-month sabbatical leave for personal reasons. If possible, I would like the leave from work to begin on August 1, 2019, with a return date of October 1, 2019.

If approved, I will be staying with family in [Anycity] during this time period, and I would be glad to assist with any questions via email or phone whenever possible.

Thank you very much for your consideration.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name”

Conclusion 

In this brief guide, we looked at some sabbatical leave request letter templates. Please feel free to reach out to us with any questions or suggestions that you have.

Frequently Asked Questions (FAQs): Sabbatical Leave Request Letter Template

How do I write a letter asking for a sabbatical?

To write a letter asking for a sabbatical you may write something to the effect of, “Dear (name), I would like to hereby formally request the opportunity to take a (6/12) month sabbatical leave, commencing 6 months from today, on (day/month/year). I have been (your position) at (name) university for (X) years and would like to conclude my research on (full details of your project/work).”

How do I request a sabbatical leave?

Here is how you can request a sabbatical leave:

Step 1: Be Honest

Step 2: Write  about how the sabbatical will help the company as well

Step 3: Commit to the final date you might return

Step 4: Determine what you will be doing on the sabbatical

Step 5: Prepare for the worst possible response.

How do I write a letter requesting leave without pay?

To write a letter requesting leave without pay, you may write something like, “I would like to take an unpaid leave from [start date] to [end date] due to [some reason]”. 

When you write a letter requesting leave without pay you need to also apologize for the short notice if necessary, like “I am sorry for the short notice but I was caught off guard and did not expect this to happen at all.” 

Other Sample resignation & Leave letters you may like

Below is a list of other sample resignation letters we have curated.

Remember, your health comes first and if you are feeling exhausted or work is simply stressing you out then taking a break doesn’t make you weak but strong.

Citations

https://www.lettersandtemplates.com/sabbatical-leave-letter-sample

https://www.formpl.us/blog/leave-application-letter-samples

https://www.thebalancecareers.com/leave-of-absence-letter-for-family-reasons-example-2060600

Divya is currently a Clinical Psychology Trainee in a Master of Philosophy program and holds a Master’s in clinical psychology. She has a special interest in Personality studies and disorders, having researched the subject before, and Neuropsychology; with an additional interest being Mood disorders. She likes to write about Psychiatric issues, having worked in multiple specialty setups during her time as a clinical psychology student, and in her free time she likes to cook and read.